1      Introduction

This document sets out arrangements for disposal of assets no longer required by the Club or which no longer meet Club or SLSA operational standards, with options for sale to Club members, public sale, recycling and re-use, and/or waste disposal.

Offering assets for sale to members in the first instance, has been Club policy for more than 10 years and for major assets, this has been by a closed tender process.

2      Policy

Whenever possible the Club will recycle redundant assets for further use by Club members or the community and if not feasible by disposal through established recycling schemes. 

Assets that are suitable for further use will initially be offered to Club members through a closed tender process, and if not successful, advertised for public sale.

In special circumstances, the Executive Committee may decide not to offer an asset by sale to Club members or the community, and instead donate a redundant asset to a not-for-profit or other organisation for charitable purposes.

3      Procedure

The Club officer responsible for the asset will initially obtain Executive Committee approval for disposal, advising of the reasons for disposal, condition of the asset, and opportunities for sale and re-use, recycling or waste disposal.

The Executive may then determine to:

(i)     notify all Club members that the asset is available for sale by tender "as is" and that if sale to a member is not successful, then the asset will be advertised for public sale,

(ii)    in the case of a low value asset or assets (for example a rescue board, nipper board, etc where a likely sale value for each item will be less than $200), notify all members that the asset or assets will be offered for sale "as is" to Club members at a fixed price on a specific sale date on a "first in / first served" basis, or

(iii)    consider a request to donate the asset to another not-for profit or other organisation where the donation will clearly assist that organisation in achieving its charitable objectives.

If after following procedures (i) and/or (ii), an asset has not been sold to a Club member or by public sale, the Executive Committee may determine to:

(i)     dispose of the asset through a recycling scheme, with any income derived benefitting the Club, or

(ii)    dispose of the asset through waste disposal, with any costs incurred met by the Club.

4      Sale to members – tender process

Notification will be sent to all members by email or other process advising an asset is for sale by tender with a description of the asset (make/model and other details), and brief comment on any known or suspected faults, defects or damage that may impact its operation, a minimum sale price, and how to submit an offer under a closed tender process. 

An opportunity for Club members to inspect the asset on a specific time and day will be included in the notification wherever possible.

Members over 18 years of age may submit an offer through a process that ensures non-disclosure of individual members bids, either by email, letter or on-line.

The member must commit at his/her cost to remove the asset from the Club premises within 14 days (or other specified period as determined), and remove or obliterate all SLSA and Club signage within 14 days of taking possession and before the asset is used in any public place.

Priority sale is offered to Club members on the understanding the asset is being acquired for their personal / family use.

Generally the highest offer received will be accepted, with the Club reserving the right not to accept any offer.

5      Sale of low value assets to Club members at a fixed price:

Notification will be sent to all members by email or other process advising details of the asset/s to be offered for sale, the sale price of each item, and time and date of the sale.  All members are entitled to attend the sale and make a purchase, on a first-in/first served basis.  Offers less or higher than the sale price will not be accepted.

In the interest of fairness to other members, the Club retains the right to limit the number of similar items any one member may purchase to what the member and his/her immediate family could reasonably require.

If any items are not sold, the Executive Committee may determine to offer the assets for sale to members as described in item 4, or alternatively to the community as described in item 6.

6      Process for sale to the community:

A closed tender process will also apply with offers to be submitted by a specific closing time and date to the Club Secretary. 

If the value of an offer is considered to be too low, the Club reserves the right not to proceed with sale. 

If sale is not successful, the Executive Committee may determine to enter into negotiations with a person or company who has submitted a tender, or with any other person or company who expresses a wish to purchase.

7      General sale conditions:

The following Conditions of Sale to be included in all notifications and advertisements regarding sale of redundant assets.  Alternatively a link to the conditions on the Club website can be included.

The Club retains the right to withdraw any asset from sale without notice, or to determine not to accept any offer to purchase whether from a Club member or any other person or business.

All sales whether to a Club member or any other person are offered on an "as is" basis.  The Club will as far as reasonably practicable, provide brief comment on any known defect or damage included in the advertisement for sale, but will not accept any responsibility if it is later found the defect was not correctly described or if additional defects are identified. 

The buyer will have no rights to a refund or claim against the Club after an offer is accepted, and the buyer later changes his/her mind and decides not to proceed, or if a buyer identifies a defect or damage after making an offer to purchase has been accepted by the Club.

The buyer must agree in writing to remove or obliterate within 14 days of taking possession and at his/her cost, all SLSA and Club identification markings, and not take, operate or display any SLSA marked asset on any public road, at any beach or waterway or in any public area until this has been completed.

A Bill of Sale will be issued to the buyer for all assets sold at an amount in excess of $200.  A Club receipt will be issued for all other assets sold.

If the asset is registered as a motor vehicle, the buyer will be responsible for transfer of the registration at his/her cost. 

Failure to pay for the asset within 14 days of being notified of sale, may result in the sale being terminated and re-offered for sale to another person.

President - Steven McDonald, Treasurer - Harley Dreghorn

Approved at Club Executive Meeting - 03 May 2022